Unifying information from different file stores and SaaS services to make files easier to securely share, access, search, and manage is what we view as a second generation Cloud challenge, that will need to be addressed by all companies and which we solve with our "Multi-Cloud File Fabric".
Amazon S3, OpenStack, Google Drive, Google Storage, DropBox, OneDrive, Office365 + many more.
You are not restricted to working with just one storage cloud. You can use several and even multiple instances of the same service if you have more than one account. All data is seen in a unique single view.
Of course, if you do not have any storage services we can provide one for you! We use Amazon S3 for hosting files if you choose this option.
We enable FTP & WebDav Servers to be plugged right into the Cloud File Server. This means you can store files on a local server and access the files from anywhere. You can also automate the backing up of these files to a public cloud service.
Although we easily enable you to plug your existing cloud data right into the fileserver, sometimes you just wish to move from one service to another. Hard? No, not with our unique Cloud Migration Assistant which lets you move files from one storage provider to another.
The File Fabric provides a unique workspace that is not just a storage service but uses data as a means to collaborate and integrate with other services.
SME provides advanced file sharing features which include secure sharing of files over email direct from Outlook / Mac Mail. Each file also has its own unique URL. File shares can also be set to expire after a number of days for safety.
Each user has the ability create collaboration WorkSpaces in which users can be invited to share content. Each member can, if required, be given permission to share content with the group and the group can be configured for all members to see each other, or not. When new files are uploaded to the group all member get an automated email informing them of the new content. It is a great way to deal with partner networks, or geographically distributed working groups.
Messaging is built into the platform so you can send each other messages directly from the web or windows platforms.
The File Fabric integrates with Zoho office for a secure document editing experience for any Cloud Storage.
The File Fabric integrates with the Interfax service which enables users to send documents as faxes directly from the SME service. An Interfax account is needed.
The shared folders feature enables special folders to be set that all users in the company will see and access the content of these folders. This is a great way to store common company data and ensure that all users have access to company content such as Marketing, Human Resource literature etc.
Rules can be set on data so that you get emailed if new files are uploaded to a specific folder, or file versions changes. Admins can filter on certain types of file extensions or set all file extensions.
Need to annotate a PDF and share it with a colleague ? Or need to Annotate a PDF and save it and send to a colleague ? You can do both with the SME PDF Annotation suite
The File Fabric provides an "always on" web client and also other ways to interact with the service.
These include a sophisticated suite of Windows, Mac and Linux Apps that provide a virtual drive, a dedicated application explorer, desktop sync tools, and which also integrate with Microsoft Office and Open Office.
In addition to offering desktop integration with Microsoft Office / Open Office SME also integrates with best of breed online services for editing and viewing data.
The File Fabric provides a hierarchical file manager interface built to work with large data sets across cloud services and which is designed responsively so it works across various tablets and mobile devices..
Satisfy GDPR best effort data security and policy enforcement for all corporate data.
HTTPS is used for all connections by default.
All files can be made secure using managed encryption, even if the underlying storage cloud does not support encryption. Managed encryption means that only the user who assigned the key knows it. It is not stored on the service.Any shared files that are encrypted will need to have a key entered for file access. This can also be centralised so the administrator of the Cloud sets the encryption key for all users and encryption is then transparent for all team users.
For some companies, where they were when their data was stored is important. To this end the File Fabric supports a GEO Location features for all document uploads which records the IP address and Town / Country of Origin, and the IP Address Town / Destination Country where the upload is accepted.
Versioning can be turned on above any Cloud. Versioned files viewed in the web interface will be shown using the unique "visual versioning" feature.
Event Auditing monitors all file events across all data sets and provides a non tamper set of logs that can also be used to satisfy GDPR subject access requests on file access.
Companies can choose to have your data stored in a nominated Primary Public Cloud and have it automatically backed up to a Secondary Cloud to ensure data is always available when needed. If the Primary is down, SME will retrieve data from the Secondary to enable complete business continuity.
SME provides an email backup service that is easy to use and also integrates with Microsoft Outlook and Microsoft Outlook Express. The emails are sorted by date and month and stored as files that can be searched and accessed from your File Manager.
SME supports a Web and Windows Cloud Migration Assistant that enables importing or exporting of data from a vareity of Cloud Services.
Each team account has be default a Cloud Administrator.
The Administrator can add and delete users as well as configuring user permissions for file and directory access. Active Directory or LDAP support is built in to enable Single Sign On with existing Domain systems.
The Administrator can set various options related to security including strong passwords, logon attempts, two factor authentication, GEO access restrictions etc.
Choose whether notifications are enabled and for which file events.
Decide how granular file events are and whether they are logged for all user.
Set an Audit Watch on files for real time event updates.
Such as whether file versioning is turned on or off, whether versioned files are visible in clients, whether versioning occurs if editing happens through online editing, and a variety of other options.